Vacancy: Office Manager / Executive Assistant

Position has been filled!

Duration: part-time, 20 hours, preferably flexible, but during regular office hours
Location: Mellieha, Malta
Start date: immediately.

Volo team
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Short description:

You are responsible for the smooth running of our office with 20 full-time employees.

Duties include ordering supplies and organizing maintenance/repairs. You will place the order or make reservations for our staff lunch every Friday and you will be organizing team events as well.

You are responsible for the corporate website and social media (training will be provided), which you will keep up to date with news and pictures.

You will be working closely with the management of the company.

This is a very varied job with administrative, creative and commercial aspects.


Your profile:

You are native English-speaking. You are a good communicator, both verbally and written.

You have been educated in business administration or similar. You are skilled with Microsoft Office and e-mail.

Previous work experience is not required.

You live in Malta or are willing to relocate to Malta.

You have an enterprising mindset and like to take the initiative.

You have self-discipline and get things done on your own. You are good with numbers and pay great attention to detail. When working on something, you can keep track of the overall picture and think in terms of a greater whole. You do not carry out assignments too literally; you identify opportunities to improve a process and act accordingly.

You have business acumen. You have people skills. You want to jointly think about what could be improved and you will look for ways to make it happen.

You are transparent. You share your thought processes and acquired knowledge so that we can learn from each other and stay on top of what we are doing.

You are professional and can keep a high level of confidentiality.



You will be responsible for office purchasing and inventory: checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. You will handle all communication with suppliers.

You will organize regular cleaning of the office and request a handyman service when repairs are needed.

You will take care of our Friday team lunches by placing the food orders or making reservations at the chosen venue. You will also organize team events and book transport/accommodations when employees are going abroad.

You are responsible for updating the company’s public website and social media.

You will organize work by reading and routing correspondence; collecting information; initiating telecommunications.

You will assist the director in all kinds of administrative and commercial aspects: dealing with incoming email and post, often corresponding on behalf of the manager; carrying out background research and presenting findings; producing documents, briefing papers, reports and presentations; taking on some of the manager’s responsibilities and working more closely with management.

You will contribute to the team effort by accomplishing related results as needed.


Our offer:

A challenging job with a lot of variety and freedom on how to handle your responsibilities.

You can be part of an ambitious and growing company that is taking the internet world by storm with high-profile websites.

You can learn an enormous amount about the internet and online marketing.

We offer a competitive salary with fringe benefits and inclusion in a very enthusiastic team of young professionals.



Position has been filled.